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Aalto Space terms and conditions

Terms and conditions governing the use of Aalto Space application

In order to use the Aalto Space application you must accept the following:

Purpose of the application

Aalto Space is a mobile application for Android and iOS devices. With Aalto Space, you can search for and book study and group work facilities in Aalto University’s six properties: Undergraduate Center, Harald Herlin –Learning Center, A Grid, Dipoli, CS Building and Aalto Science Institute at Otaniemi that are specified for the use of Aalto University students and personnel as well as approved visitors.

The mobile application also offers a range of other opportunities for communications directed at students. Aalto Space has an emergency messaging feature by means of which Aalto communications can send notifications about emergency situations in the campus area.

Without logging in, you can only view the demo service features available in the application.  When logged in, you can browse and search status information, receive push notifications and make bookings.

Using the application

The application and the information in it may only be used for the purpose specified above and in accordance with the policy governing the use of information systems at Aalto University. The application license may be suspended if misuse is detected.

Collecting information about the user

The following information is collected when the application is in use:

  • your phone number
  • the unique ID tag created by the application.

Users’ details have been saved in the database.

Processing the information

The information in the application may be processed by the administrators designated by Aalto University or the service provider. The information can only be viewed by the persons who have access to the current backup system. Log details of the viewing are created for Aalto University’s SIEM system.

The main purpose of the information in the application is to identify the individuals using the application. The administrators have the right to check whether the user is an Aalto University student or another person with Aalto ID. Aalto University has the right to monitor the number of bookings made by individual users. The administrators have the right to carry out random checks to identify possible misuse.

In addition, the service is also used for collecting anonymous raw data, which can be used in statistics, analyses and research carried out by Aalto University and its partners.

Deleting the information

Your details will be deleted:

  • if you have not used the service for a continuous period of six months
  • if you specifically request that your details should be deleted.

Please note that deleting an application from your phone does not automatically mean that the information is also deleted from the database.

Privacy notice

See the application’s privacy notice here.