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Updated information – remote teaching and working to continue until 13 May

18
April

Dear Aalto community member,

According to guidelines by the Finnish Government, remote teaching at Aalto University will continue until 13 May 2020. In addition, we will continue to work remotely until 13 May 2020. With this decision, we want to do our best to ensure the health and safety of the Aalto community and to slow down the spread of the coronavirus.

The premises leased by the University to outside parties can be used for working. Tenants have access to the buildings with access cards, and we request that only the main doors of the buildings or the company’s own entrance are used for passage to the premises.

Visitors
Aalto campus is not open to guests during this time. If the tenant’s premises are accessed through the university premises, no guests may be invited to the premises. It is allowed to invite guests through the company’s own entrance or through common areas (A Grid, A Bloc, Vuorimiehentie 2, Rakentajanaukio 4), but the organiser shall arrange the reception of the guests themselves and ensure that the following conditions are met:

  • There will be no more than 10 participants in the event
  • None of the participants have symptoms of the flu
  • None of the participants have been abroad for 14 days prior to the event
  • None of the participants are in the coronavirus exposure chain.

Mail
Until 13 May, all mail arriving at Aalto University with Aalto P.O. box and postal number will be received in the mailroom at Otakaari 1. The recipient will be informed by email only of incoming mail from authorities. If you’re expecting urgent and critical mail to arrive, send the sender’s name, as well as the name and building of the recipient to kirjaamo@aalto.fi. Upon receiving a notice of arrival from the Registry, send an email to access@aalto.fi according to the facility visiting instructions below to arrange a time for your mail pick-up.

Mail with Aalto P.O. box and postal number to Otakaari 5 and Otakaari 7 is automatically transported to A Grid (Otakaari 5), where it is delivered to the mailboxes as usual. If your company does not have a mailbox, you can pick up your mail from the Otakaari 5 lobby.

To retrieve your mail from Otakaari 1, please send an email to access@aalto.fi latest by 16.00 on weekdays prior to the visit.

Please state the following details on your email:

  • Your name, are you visiting the campus from outside Uusimaa (city/municipality), the building you would like to have access to, specific workspace in that building, time when you arrive and leave, the reason for your visit
  • Please note that the request is personal, and you can only ask for access right for yourself.
  • By giving this information, the lobby services know that you are coming, and they can make sure that there won’t be more than 10 people working in the same workspace.
  • Please wait for a confirmation on your email. You will receive the information on which door to use in the reply email.

Please pass this information on in your organisation.

All instructions, as well as the link to frequently asked questions, are available at https://www.aalto.fi/en/aalto-university/information-on-coronavirus. We will provide updates whenever needed. The page includes links to pages by the relevant Finnish authorities.

  • Wash your hands frequently and carefully. Do not shake hands. Good hand hygiene is one of the best ways to avoid being infected by and spreading the virus.
  • We recommend working remotely and utilising remote meetings as much as possible.
  • Do not come to the campus if you are sick.

We will also publish coronavirus news on our webpages. If you do not find answers to your questions in our published material, you can email us at corona.information@aalto.fi with the subject line ACRE: the topic of you question.

Ville Jokela, CEO, Aalto University Campus & Real Estate

The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. The CMT is led by the president. Members of the CMT include the head of security and risk management and the director of communications, as well as other key Aalto staff when necessary. The CMT is following the coronavirus situation, keeping in close contact with the authorities and formulating the measures to be taken by the university. The CMT utilises the situational assessments of the Finnish authorities and experts.